Posted: 02 Apr 2018 02:16 PM PDT
Google Drive makes it easy to share files through Gmail, Calendar, and other apps with a feature called “Access checker.” When you send an email, calendar invite, or other communication that includes a Drive file, Access checker automatically looks to see if the people you’re sending the message to have permissions to view the file. If they don’t, Access checker asks if you want to change the permissions before you share the file.
We’re updating Access checker to:
The updated Access checker interface looks like this:
You can share with these intelligent default settings in just one click, or choose a different sharing option for the file. Before, the default share option was “turn link sharing on.” We hope this change makes it easier for you to ensure that only the right people have permission to access your files.
Note that all sharing settings configured for your domain (or OUs) will remain the same. This launch respects the settings you’ve already chosen for Sharing outside your domain, Access Checker, and Link Sharing Defaults. If you’ve chosen to limit Access Checker to Recipients only, link sharing will not be suggested.
These updates are based on your feedback, and we hope they deliver a sharing experience that is simple, secure, and anticipates your users’ needs.